ACCOUNT TRANSACTION STATES AND POSTING

In sharedo Financial transaction work types such as Payments, Invoices and the like will be managed through their Phases like any other work type. For example, a phase model for a Payment might look like this

For each transaction type (Payments, Receipts etc) you specify at what work type phase the transaction will record case accounting transactions and the state of that transaction; available states are as follows

• Draft – transaction is created in a draft status and is subject to change
• WIP – account transaction is marked as Work in Progress and can be visualised
• Posted – account transaction is posted to the case ledger; this transaction will not be changed.
• Reversed – account transaction is reversed from the ledger. When a transaction is reversed the original transaction will remain and a “negative” transaction will be raised to reverse it.

In the Chart of Accounts Work Type Configuration sub feature expand the subfeatures section

Within this section you can then configure which phase will record the relevant transaction states.

Sharedo will uses these transaction phases to control what transactions are shown in specific visualisations. In addition, you will often use these phases when integrating with external finance systems.

CONFIGURING TRANSACTION VISUALISATIONS ON YOUR PORTALS

The previous sections describe how you can configure your chart of accounts and how different transaction types record their transactions. This section describes the various “widgets” that can be configured to help you visualise these.

LIST VIEWS

There is a number list view provider available to create list views from “Financial Transactions Log”

Like any other list view provider, you can then use this to create a new list view from modeller -> list views

This list view provider provides the following filter options to enable you to provide specific list views

FINANCIAL SUMMARY WIDGET

The previous section describes how you can visualise financial transactions using list views however in order to provide a “summary view” of these transactions you will often want to provide roll-up views either in chart or tabular fashion. You do this using thenew “Radar – Financial Summary” widget.

This widget enables you to display visualisations like the following

And is configured through the following settings

SCREENSHOT	SCREENSHOTSETTING & DESCRIPTION
	Chart of Accounts Segments and Filter This widget will allow you to visualise a transaction against a single chart of accounts segment. Pick this together with any restrictions on the codes that the report should be filtered by.
	Budgets You can optionally choose the display your transaction side by side with their budget amounts. Pick your budget structure and the position to be displayed
	Actuals When displaying the transactions, you can specify the transaction statuses to be included together with display settings such as the colour and label.
	Breakdown by Transaction Type By default, this chart will sum all your transactions across the various transaction types. If you would like to break them down, then you can configure each of your transaction types together with their display concerns.
	Display Style The Display style setting enable you to choose whether the information is displayed in a list view or as a bar chart.