What are proceedings?
A proceeding is an out of the box solution accelerator that allows you to track legal litigation or proceedings. It is it's own mini container within a matter that can be used for alternative dispute resolution, court proceedings, mediations etc. In regulatory environments these can also be be used for things like hearings, committees or reviews.
Proceedings Solution Accelerator
The out of the box sharedo product ships with a number of different types of proceeding work types, proceeding based key dates and proceeding based parties such as judges, courts etc. Even if the proceeding types themselves do not match exactly you should be able to use the top level 'proceeding respond' and 'proceeding raise' as accelerators to your approach.
The out of the box litigation work types also come with pre-configured matter portals that will embed your proceedings into you matter portal giving you the combined view shown above. This allows you to view the details of your proceeding but with access to all of your matter information
Configuring new proceeding types
The out of the box pack contains a number of pre-defined proceeding work types however you are free to extend this set for different proceedings types and jurisdictions.
There are a number of steps required to configure a new Proceeding Types
Step 1: Configure your Proceeding Work Type
Step 2: Configure the key dates for your Proceeding Type
Step 3: Configure the Litigation Feature for your Proceeding Type
Step 4: Configure your Proceeding Type for a Matter Type
Step 5: Configure the optionsets related to Litigation
These are described in detail in the steps below.
Step 1: Configuring your new proceeding types
If you wish to configure more go into the work type modeller (Modeller > Work Types) and search for proceedings. Add in your new proceeding work types as required using the create derived type option to ensure that you inherit the participants / key dates etc from the pack.
Details on how to configure work types an be found in our modeller guide Work-types
Step 2: Configuring your key dates
Typically your Proceeding type will have a number of key dates associated with it; this are often described as the Court Time table.
Just like any other work type you can add key dates from the left hand navigation
For further information please see Add a Key Date to a Work-type
Whilst many of the key dates you require may exists already you may need to create new key dates for more information please see Create a Key Date
Using proceedings on legal cases is enabled using the litigation feature of sharedo. To access this go to modeller > global features > Litigation
Step 3: Configure the Litigation Proceeding for your new Proceeding Type
Using proceedings on legal cases is enabled using the litigation feature of sharedo. To access this go to modeller > global features > Litigation
Once the litigation feature is enabled in the system then you able to start to enable the proceedings you have configured for the proceeding work types you have created or have inherited from the solution accelerator pack.
Setting up the litigation elements of your proceeding
You can now begin to specialise your proceedings and define the legal properties of the proceeding for example which court type, jurisdiction etc.
1. Go to Modeller > Global Features > Litigation and click on the settings icon.
2. Select the litigation proceeding types option.
This section will allow you to select any of the proceeding work types you have created and begin to define their litigation based qualities such as jurisdiction, court types etc.
3. Select the proceeding you wish to configure - make sure it is enabled and then click on the small green arrow. This will open up the litigation configuration page for this work type
TOP TIP: On your proceeding work type you can also access these options by going to features > litigation
4. Set the litigation type configuration and court restrictions
Step 4: Configure your Proceeding Type for a Matter Type
Once your proceeding is set up and you have defined the legal and court restrictions for it you need to link it up to the work types on which you want it to appear.
5. From you litigation feature now select the litigation matter type option
This screen provides you with a list of the legal work types in the system. Click enabled next to any you would like proceedings to be available on.
6. For each of the work types click the little green arrow next to the work type this will display the proceeding / work type configuration screen. Use this to define the proceeding types you want to be available for this work type.
You can also use the phase option at the bottom to restrict the availability of proceedings by phase. For example you may want to restrict the availability to create a proceeding on a matter to only be available at the litigation phase.
Top Tip: In order for Proceedings to be created as a "child" of a Matter there needs to be a type relationship defined in the work type modeler
The relationship should look something like this
NOTE: Since relationships are inherited you can define the relationship at a top level Matter and top level Proceeding type rather than each type individually.
Step 5: Configure the optionsets related to Litigation
When you create a new proceedings there are a number of drop down lists (optionsets) that are used to capture key proceeding information; please refer to the following table in order to understand and configure these.
|
Optionset Name |
Purpose |
| Litigation Directions (litigation-directions) | Provides the options whether proceedings are Raised (claimant) or Received (Defendant). Whilst you can update the Names of these optionsets we would recommend not updating anything else. |
| Litigation Reasons (litigation-reasons) | Specifies the set of reasons for litigation occurring e.g. Liability Denied etc |
| Court Types (court types) | The type of court this proceeding is going to be heard in e.g. County, Appeal, Supreme etc |