Sharedo has a specialist work type design to assist you in the management of Payments and Accounts Payable processes. This work type can be configured to assist you in managing payments of many different types – disbursements, settlement payments, debt and so on.

Figure 17 End user view of payments for a Matter

Just like any other work type you define a “tree” of payment types within the system; enabling you to specialise the types of payments for specific use cases.

Figure 18 Example payment types configured with the work modeller

Each of these can be configured with their own

• End to end processes including approval and delegated authority steps
• Case accounting structures
• Price lists (for pre-approved pricing)

Out of the box Payments support

• Capture of Purchase Order details including bulk assignment of POs
• Capture of Supplier Invoice details and enforcement that full documentation is supplied prior to the PO being submitted.

In addition, like any other work item, you are free to extend this functionality via the sharedo modeller as you see fit.

CONFIGURING PAYMENT TRANSACTION ITEM TYPES

Payment Transaction Items refer to the different types of data capture that can be configured against a Payment and affect the highlight element on the Payment screen.

There are many different types of data capture that can be achieved including the following “seeded” examples

Broadly your choice depends on the level of detail you want to capture on a Payment Request and how much detail you need to send to external systems.

The available settings are as follows

A transaction item type “wraps” all of this different configuration into a number of item types that can then be configured against individual cases.

CONFIGURING PAYMENT DATA CAPTURE

The data capture behaviour for your payment is configured within the Payment details aspect for your specific Payment work type.

And will require the configuration of specific Payment Aspects including

• Payment Request details
• Purchase Order Details
• Invoice Details

These are covered in the following sections:

PAYMENT REQUEST DETAILS

The Payment Request aspect has the following configurable items:

CONFIGURING PAYMENT PROCESSES

Like all other work types Payments are managed according to a top level Phase Plan.

In common with other work types you can then configure this phase plan for

• Approval Models – Adjustments can be sent for approval based on financial values or authority limits. The approvals can then be managed within the application like any other request.
• Specifying when transactions status by phase – (see ACCOUNT TRANSACTION STATES AND POSTING) for each phase you can specify whether the transaction status is considered to be
  • WIP – work in progress
  • Posted
  • Reversed

CONFIGURING PORTAL WIDGETS FOR PAYMENTS

BUDGET STATUS

The Budget Status widget is often configured on Matter home pages to show a summary across various budgets.

This view is enabled by adding the following widget to your portal definition.

LIST VIEWS

There is a new list view provider available to create list views from “Budget Transactions Log”

Like any other list view provider, you can then use this to create a new list view from modeller -> list views

This list view provider provides the following filter options to enable you to provide specific list views

PAYMENT SUMMARY WIDGET

TBC

DATA COMPOSER FOR PAYMENTS

TBC