Organisations, people, teams all have the capability to automatically generate a short name. This short name is often used in documents as part of a reference number. For example, my user might be Fred Flintstone and whenever he sends out a document I may want FFLINT to be part of the reference number. The system can automatically generate the reference for users instead of them having to enter the short name manually.
Feature Configuration
Access this global feature at Launchpad > Admin > Features > Global Features. Search for short.
The feature configuration for availability allows a list of availability statuses to be defined within the system.
| Feature Element | Description |
|---|---|
| Generator |
A tokenised generator will used the specified parameters to create the short name. Intialised generator will take the first initial from each word. e.g. Fred Flintstone would be FF, or Telecoms Team would be TT |
| Convert to upper case | If checked this will convert the name to upper case |
| Trim to maximum characters | If a value is specified the name will be trimmed to a maximum number of characters |
| Add prefix text when not empty |
If the short name is not empty then add a prefix e.g. ABC- would create ABC-FF |
| Add suffix text when not empty |
If the short name is not empty then add a suffix e.g. ABC- would create FF-ABC |
| Alternate Text when empty | If the short name generator results in an empty string replace it with the text specified here |
| Split words | If checked will put white space between words |
| Generation Mask | Provides the format for the output e.g. {name} |