OVERVIEW

sharedo enables the capture of fees for a variety of different fee models including

• Conditional Fee Arrangement (No Win No Fee)
• Fixed Fee (Hourly)
• Hourly (Capped)
• Hourly (T&M)

The types of fees you capture are defined in Fee Templates. These Fee Templates are then used to create default Fee Structures for your clients or product lines.

Upon matter inception the default fee structure is then used as a baseline “quote” which can be overridden if required and is subject to approval rules.

CONFIGURING FEE TEMPLATES

Fee Templates are defined within the Finance Admin area of the application or from the Fee Structure Feature.

Figure 28 Managing fee templates from within the feature

Fee Templates are then comprised of

• Sections – this is the logical breakdown of the Fee Template into configurable sections. Sharedo provides several out-of-the-box sections such as Fixed Fee (menu based) or Hourly sections that be configured to meet additional needs. When configuring sections, you can specify several different display concerns together with the relevant Goods and Services price list.

Figure 29 Configuring a Fee Template section

• Elements – a section is made up of several different elements; these provide the detail in a section. For example, an “hourly” fee section is made up of several Role + Hours elements. Elements can either be fully dynamic in which case the user will “pick” from a list of available options or else you can provide some default elements will be shown to the user upon the fee being opened. For example, you may default in an initial set of roles for an hourly fee template

Figure 30 Configuring the default hourly rate fee elements for a template

DEFINE DEFAULT COMMERCIAL PARAMETERS

Whilst Fee Templates define the structure for a specific fee arrangement, they do not define all of the commercial parameters. Instead, fee templates are assigned to a statement of work and client or product line. Specific fee values for that client or product line are then configured.

Once an Instruction or Matter is incepted under a given client statement of work this Matter inherits these pre-defined defined commercial parameters and users are provided with the correct starting point for the Fee Structure. Users can then update the Fee Structure to enter Matter specific details such as Fees, Disbursements, and the like.

ACTUAL FEES

Whilst Fee Structures define the overall structure for the fees to be charged there are several different mechanisms responsible for the creation of actual fees

• Actual Fees can be created by users manually
• Actual fees can be created based on system events e.g. when a document of a particular type is issued or a certain type of complexity is specified then an additional fee is added

It is this second method that is particularly powerful; sharedo can be configured to capture additional fees which might otherwise be lost.